What is an event timeline?

An event timeline is required with the special event application. The event timeline should include as much information as possible at the time of the submission such as, equipment delivery/pick-up times, set-up/tear-down times of specific equipment, volunteer/staff arrival/departure times, event activities, etc. Typically, an excel format is best. We understand that this detailed of information may not be available at the time you submit your application, but we recommend submitting any information you have so that the Event Specialist may be aware of the elements of your event and inform you of any additional permits or requirements needed as a result of those elements. A more detailed timeline should be submitted closer to the event date.

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1. What are some of the event-related costs I can expect?
2. What should be included in my site map?
3. What is an event timeline?
4. What are the guidelines around advertising, promotion and notifications?
5. What if my event is in a park?
6. What are the security guidelines for events?
7. What are the first aid guidelines for events?
8. What are the set-up and clean-up event guidelines?
9. Do I need portable toilets?
10. What do I do with the event waste?
11. How do I access power and water for my event?
12. What is an encroachment permit?
13. Do I need a permit to sell or serve alcohol?
14. Do I need a fire permit?
15. Do I need a permit to sell or serve food?
16. What do I need to do for event parking?
17. What if I need to close a road for an event?
18. What is the road closure process?
19. How do I close N. Santa Cruz for an event?
20. What is a Traffic Control Plan (TCP)?
21. What type of equipment do I need to close a road?
22. What are examples of uniform traffic control equipment?